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Linking Notes to Document Properties

To automatically insert information in a drawing, you can link note text in the drawing sheet or drawing sheet format to document properties. For the procedure to add a link in a note, see Link to Property.

All SolidWorks documents have system-defined properties, including the following:
Property Name Value
SW-Author Author field in Summary Information dialog box
SW-Comments Comments field in Summary Information dialog box
SW-Configuration Name Configuration name in ConfigurationManager of part or assembly
SW-Created Date * Created field in Summary Information dialog box
SW-File Name document name, no extension
SW-Folder Name document folder with backslash at the end
SW-Keywords Keywords field in Summary Information dialog box
SW-Last Saved By Last Saved By field in Summary Information dialog box
SW-Last Saved Date * Last Saved field in Summary Information dialog box
SW-Long Date * current date in long format
SW-Short Date * current date in short format
SW-Subject Subject field in Summary Information dialog box
SW-Title Title field in Summary Information dialog box

Properties that include date formats are language and region dependent. For details, see the Control Panel settings on your computer.

Additionally, drawings have the following system-defined properties:

Property Name Value
SW-Current Sheet sheet number of the active sheet
SW-Sheet Format Size sheet size of the active sheet format
SW-Sheet Name name of the active sheet
SW-Sheet Scale scale of the active sheet
SW-Template Size template size of the drawing template
SW-Total Sheets total number of sheets in the active drawing document
SW-View Name name of the active drawing view
SW-View Scale scale of the active drawing view

You can link a note to the properties of the model shown in the drawing (the SW-File Name property, for example, or a user-defined custom property in the model document).

If the property value cannot be found, the note displays ERROR!<variable name>. To show or hide the error message, click View > Annotation Link Errors.

A linked note can include additional text, and it can include links to more than one property. For example, to display the current sheet number and the total number of sheets, you can add this note:

SHEET $PRP:"SW-Current Sheet" OF $PRP:"SW-Total Sheets"

On the sheet, the property values are displayed:

SHEET 1 OF 2 (on the first sheet of a two-sheet drawing)

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