Enabling Update of Version Free Variables

Administrators with permission to update variables and administrate users use the Administration tool to enable users to update variables without creating new versions of files.

1. To add the version free capability to a variable:
   1. In the Administration tool, expand Variables and double-click the variable.
   2. In the Edit Variable dialog box, click Version free.
   3. Under Update versions, do one of the following:
      • Select All Versions to make the variable update affect all versions and revisions of the file.
      • Select Latest Version to make the update affect only the latest version of the file.

   4. Click OK.
2. To give a user permission to update version free variables:
   1. Expand Users and double-click the user.
   2. In the user's Properties dialog box, click Folder Permissions.
   3. On the Permissions per Folder tab, select a folder.

      To assign the permission for the entire vault, select the vault.

   4. Under Folder Permissions, click Edit version free variable data.
   5. Click State Permissions.
   6. Select a Workflow and Workflow state.
   7. Under Permissions, click Edit version free variable data.
   8. Click OK.