The vault administrator specifies permission to delete documents on the Vault Settings tab of the VaultAdmin. For security, Admin only is recommended.
The top level directory contains an Obsolete folder, and each project also contains an Obsolete folder, all created automatically by Workgroup PDM. When vault administrators delete projects, the files move into the top level directory Obsolete folder. When users or administrators delete documents, the documents move into the project Obsolete folder. The Obsolete folders are hidden from the Workgroup PDM interface. The vault administrator with access to the vault directory should delete the Obsolete folders periodically through Windows Explorer. Workgroup PDM creates new Obsolete folders automatically.
Deleted documents and projects in Obsolete folders cannot be restored. Only archived documents can be restored, and projects from which documents have been archived should not be deleted. Archived documents can be restored only to their original project.
To expedite deleting files:
- The administrator creates a project (Trash, for example) and gives users write access.
- In the vault view, users right-click the top-level document to be deleted and select Change Project.
Only the owner of the documents can change the project.
- In the Change Document Project dialog box, select Trash from the list, select Children and All Children, and click .