You can assign a revision number to an item or file manually using the Increment Revision dialog box.
To display the Increment Revision Dialog Box, do one of the following:
- Select an item or file and click Increment Revision
(toolbar).
- Right-click an item or file and select Increment Revision.
The item or file must be in the Approved state (if using the default workflow) and checked in.
Toolbar Buttons
Some commands accessed from toolbar buttons are also available on the shortcut menu.
Item List
To change the columns that are displayed, right-click any column heading and select columns to display them or clear columns to hide them.
| File name |
Displays item ID or file name.
|
| Warnings |
Expected operation result:
 info |
Additional status information. |
 warning |
Warning conditions exist. Your administrator can configure which warnings block operations. |
 error |
Operation is blocked. |
To quickly locate files or items with warnings, use the Next Warning  and Previous Warning  toolbar buttons or Ctrl + the up-arrow or down-arrow on the numeric keypad. |
| Inc. Rev. |
Select to increment the revision number.
|
| Version |
Latest version number of the item or file in the vault.
|
| Checked out by |
Shows users who have items or files checked out. To increment the revision number, the item or file must be checked in.
If you hover over a user name, a pop-up window displays user information such as log in status, number of files checked out, and a link to email the user.
|
| Found in |
Vault folder containing the item or file.
|
| Revision |
Current revision number.
|
| Next revision |
New revision number created by this operation.
|
| State |
Workflow state of the item or file, such as Under Editing or Waiting for approval.
|
Shortcut Menu Options
Right-click in the file list to access these menu options:
| Columns |
Lets you add or remove columns. |
| Select All |
Selects all files or items, so that you can use a single keystroke to check or clear the Inc. Rev. column. |
| Select Files |
Displays a dialog box where you can specify wildcards to select a group of files. You can then use a single keystroke to check or clear the files in the Inc. Rev. column. |
| Show Tree Lines |
Adds tree lines to the File name column. |
| Increase Revision on All Files |
Selects all files or items in the Inc. Rev. column. |
| Open File List |
Opens a list of the files or items in Microsoft Excel. |
| Save File List |
Saves the file list as a comma-separated .txt file. |