Group Properties - State Permissions Tab

Use the State Permissions tab to assign state permissions for the members of the group. You can also use the workflow editor to assign these permissions.

To access this tab:

  1. Display a group's Properties dialog box by doing one of the following:
    • Expand Users and Groups Management > Groups and double click a group.
    • Expand Users and Groups Management, then right-click Groups and select New Group.
  2. In the left pane, click State Permissions.
Workflow states All available workflow states are listed. Select a state to view the assigned permissions for the group members.
Default Workflow If you have multiple workflows set up, use this list to select a specific workflow.

Permissions

For a file in the selected state, a user who is a member of the group can:

Add or rename file Add a file or change the file name.
Can overwrite latest version during check in Overwrite the latest version of the file in the selected folder when checking in.
Check out file Check out a file where its latest version is in this state.
Delete file Delete file versions.
A deleted file is placed in the SOLIDWORKS PDM recycle bin.
Delete paste shared files Delete the selected Paste Shared files.
Destroy Purge deleted files from the Deleted Items tab in the folder properties.
The group members can bypass the SOLIDWORKS PDM recycle bin by pressing Shift while deleting the file.
Destroy paste shared files Purge deleted Paste Shared files from the Deleted Items tab in the folder properties.
Edit version free variable data Update version free variable values on data cards of files in the selected workflow state.
Move file Move file in the selected workflow state.
Must enter version comments Must enter a comment in the Check In dialog box to proceed with checking in selected files that are in a specific state.
Permissions Action
Administrative: Selected

State: Selected or cleared

 Enter comments during:
  • Initial check-in.
  • Check in through Copy Tree and Branch operations.
  • Merge by using the option Merge as new file for at least one file in the reference tree.
  • Set Revision action when Update Variable is selected.
Administrative: Cleared

State: Selected

 Enter comments when you check in a file that is in a specific state.
Permit or deny group-level access to files Set group permissions on a selected file.
Read file contents See all file versions that are created in or transitioned into this state.
Restore file from cold storage Recover files that are archived in cold storage.
If the cold storage schema specifies files for deletion, the files cannot be restored.
Set Revision Manually set the revision number based on the revision number assigned to the state.
Share file to another folder (SOLIDWORKS PDM Professional only) Share file versions that are in the selected state.