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Versions

A version is a snapshot of an item or file in the vault.

Use File Explorer to manage file versions.

Each time you or another user changes an item and checks it into the vault, the system assigns a new version number, starting at 1 and incrementing to 2, 3, and so on. You can use version numbers to retrieve a specific item snapshot from the vault.

When Item Explorer displays two numbers for a version, the first number is the local (cached) version and the second number is the latest version in the vault. For example, 4/6 means you are viewing version 4 of 6. A hyphen (-) as the local version indicates the item is locally modified.

If you check in an item without making changes, the system does not assign a new version number.

Version labels are not supported for items.

Contents

  • Checking Out

    Check out an item to modify it. While you have the item checked out, other users can view but not modify it.

  • Check Out Dialog Box

    Use the Check Out dialog box to check out multiple items for editing.

  • Checking In

    Check in an item after you create or modify it to make your changes available to other users.

  • Check in Dialog Box

    You check in items after editing to make them available to users with appropriate rights. Until you check in an item, changes are saved in your local version only.

  • Undoing a Check Out

    You can cancel a check-out. Any local changes made to the item are discarded.

  • Undo Check Out Dialog Box

    You can cancel an item check-out without saving changes.

  • Getting a Version

    You can retrieve a specific version of an item.

  • Getting the Latest Version

    You can retrieve the most recent version of an item.

  • Get Dialog Box

    You can retrieve the latest or specified version of an item.

  • Viewing History

    You can view the version and workflow transition history of an item. For each version, the history lists the comments, revision numbers, creation dates, and names of the users who modified the item.

  • History Dialog Box

    View the version and workflow history for a selected item.



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