You can use system variables when defining transition actions. For example, you can include the file name (%filename% variable) in the subject line of an e-mail action.
To update the file data card with the revision number, use the system variable Next Revision. Otherwise, the variable is updated with the file's current revision number (before the transition). The same applies when using the Next Version system variable. Use Next Version if updating a variable with the file version number following the transition.
| Option |
Value |
Description |
|---|
| Date |
%date% |
Date when the transition occurred. |
| Dest. State |
%deststatus% |
State following the transition. |
| E-mail |
%email% |
Email from the profile card of the user performing the transition. |
| Filename |
%filename% |
Name of the file passing the transition. |
| Folderpath |
%projectpath% |
Path of the folder containing the file passing the transition. |
| Full Name |
%fullname% |
Full name from the profile card of the user performing the transition. |
| Initials |
%initials% |
Initials from the profile card of the user performing the transition. |
| Next Revision |
%nextrevision% |
Next available revision number. |
| Next Version |
%nextversion% |
Next version number. |
| Revision |
%revision% |
Current revision number (before the transition) of the file passing the transition. |
| Source State |
%srcstatus% |
State at the start of the transition. |
| Time |
%time% |
Time when the transition is made. |
| Transition Comment |
%comment% |
Comment entered by the user when the transition is made. |
| User |
%user% |
Login name of the user performing the transition. |
| User Data |
%userdata% |
User data from the profile card of the user performing the transition. |
| Variable |
|
A value from another variable on the data card. Select a variable from the submenu. |
| Version |
%version% |
Current version (before the transition) of the file. |
| Version Comment |
%versioncomment% |
Most recent check-in comment. |