You check in items after editing to make them available to users with appropriate rights. Until you check in an item, changes are saved in your local version only.
To display the Check in dialog box:
Right-click items and select Check In.
Toolbar Buttons
Some commands accessed from toolbar buttons are also available on the shortcut menu.
Item List
To change the columns that are displayed, right-click any column heading and select columns to display them or clear columns to hide them. You can add up to 10 columns based on Enterprise PDM variables by clicking More and choosing variables from the Choose Columns dialog box.
Drag a column head to change the position of a column.
| File name |
Displays item ID.
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| Warnings |
Expected operation result:
 info |
Additional status information. |
 warning |
Warning conditions exist. Your administrator can configure which warnings block operations. |
 error |
Operation is blocked. |
To quickly locate files with warnings or errors, use the Next Warning  and Previous Warning  toolbar buttons or Ctrl + the up-arrow or down-arrow on the numeric keypad. |
| Check in |
Select items to check in.
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| Keep checked out |
Select to continue editing. Your current changes are checked in (creating new versions in the vault), but the item remains checked out.
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| Local ver. |
The first number is the local (cached) version, or a hyphen (-) if locally modified. The second number is the latest version in the vault. For example, 4/6 means version 4 of 6.
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| New ver. |
Version number after check in. The text is bold if the operation will create a new version. A new version is not created, for example, if the item is not locally modified.
For non-latest child items, choose which version to link to by clicking  and selecting:
- Use Local Version to link to the local (cached) version.
- Use Latest Version to link to the latest version in the vault.
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| Checked out by |
Shows users who have items checked out. You can only check in items that you have checked out.
If you hover over a user name, a pop-up window displays user information such as log in status, number of files checked out, and a link to email the user.
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| Checked out in |
Computer and local folder where the item is checked out.
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| Referenced as |
Specifies how a parent item references a child item. For items, the reference is always a full path.
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| Found in |
Vault folder containing the item.
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| State |
Workflow state of the item, such as Under Editing or Waiting for approval.
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| Comment |
Type a description of your changes.
Comment is not active if the check-in will result in no new versions.
Use the History command to add or change comments for any version.
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Shortcut Menu Options
Right-click in the file list to access these menu options:
| Columns |
Lists column heads so you can display or hide columns. Currently displayed columns are indicated by a check mark.
Click More to open the Choose Columns dialog box, where you can add up to 10 additional columns by selecting Enterprise PDM variables on which to base column heads.
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| Show Reference Selection Controls |
For items with references, turns on a second check box to the right of parent items. Use the left check box to select or clear only the parent item.
Use the right check box to select or clear the parent item and all of its references.
If all check boxes are not in the same state, the added check box displays  .
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| Select All |
Selects all items, so that you can check or clear the Check in or Keep checked out columns. |
| Select Files |
Displays a dialog box where you can specify wildcards to select a group of files. You can then use a single keystroke to check or clear the files in the Check in or Keep checked out columns. |
| Show Tree Lines |
Adds tree lines to the File name column. |
| Check In All Files |
Selects all items in the Check in column. |
| Keep All Files Checked Out |
Selects all items in the Keep checked out column. |
| Open File List |
Opens a list of the items in Microsoft Excel. |
| Save File List |
Lets you save the item list as a comma-separated .txt file. |