Formatting Text Paragraphs in Notes

Use the Paragraph Options dialog box to set paragraph alignment, line spacing, indents, and tab stops for Notes.

The dialog box also appears when you edit SmartLeader or Leader text.

This topic discusses:

• Setting Paragraph Alignment, Indents, and Line Spacing
• Setting Tab Stops

Setting Paragraph Alignment, Indents, and Line Spacing

To format text paragraphs:

1. When editing Notes, place the pointer in the paragraph to format, or select multiple paragraphs.
2. Click Line Spacing  > Paragraph Options.
3. In the dialog box, set paragraph options:
   • Under Alignment, set one of the following paragraph alignments:
     • None: Sets no alignment for individual paragraphs. Uses the alignment setting for the entire Note entity.
     • You set the alignment for entire Notes with the Alignment tool  on the Note Formatting pop-up toolbar. This determines justification and alignment in relation to the insertion point of the Note. Paragraph alignment has priority over Note alignment.
     • Left: Aligns the paragraphs to the left (). The left edge of the paragraph is flush with the left margin.
     • Center: Aligns the paragraphs in the center ().
     • Right: Aligns the paragraph to the right (). The right edge of the paragraph is flush with the right margin.
     • Justify: Justifies the paragraph (), which is aligned evenly along the left and right margins. The last text line in a paragraph might appear shorter than the other lines.
   • Under Indentation, set paragraph indents (all values are specified in drawing units):
     • Left: Sets the left indent for entire paragraphs.
     • Right: Sets the right indent for entire paragraphs.
     • First line: Sets an extra left indent for the first lines of paragraphs. The value can be positive, negative, or zero relative to the left indent.
   • Under Spacing, set paragraph spacing and line spacing options:
     • Before: Sets an additional amount of space before paragraphs.
     • After: Sets an additional amount of space after paragraphs.
     • Line spacing: Changes the spacing between lines of text. The line space factor applies to selected paragraphs. From the menu, select an option:
       • 1.0, 1.5, or 2.0: Sets line spacing to one of these factors.
       • At least. Sets the minimum line spacing that is needed to fit the largest font on the line.
       • Exactly. Sets a fixed line spacing distance or factor. To space all lines evenly within a paragraph, use exact spacing and specify an amount of space that is large enough to fit the largest character in the line.
       • Multiple: Sets line spacing that can be expressed in numbers greater than 1. For example, setting line spacing to 1.2 will increase the space by 20 percent, and setting line spacing to 2 doubles spacing.
     • At: Sets the spacing value to use between individual lines in the selected paragraphs:
       • If you select At least or Exactly, specify a value in drawing units.
       • If you select Multiple, specify a factor in the range of 0.25 and 4.00.
   • Under Tabs, set tab stops:
     • See Setting Tab Stops.
4. Click OK.

  Use the Note Formatting Ruler to set indents. Double-click the ruler to display the Paragraph Options dialog box.

Setting Tab Stops

To set tab stops:

1. When editing Notes, place the pointer in the paragraph to format, or select multiple paragraphs.
2. Click Line Spacing  > Paragraph Options.
3. In the dialog box, under Tabs, set tab stops:
   1. Select the type of tab stop to use:
      • Left (): Sets the start position for subsequent text. The text runs to the right as you type.
      • Center (): Sets the position for the middle of the text. The text centers on this position as you type.
      • Right (): Sets the start position for subsequent text. The text runs to the left as you type.
      • Decimal (): Aligns numbers around a decimal point. Independent of the number of digits, the decimal point is in the same position. You can align numbers around the same type: period, comma, or space.
   2. Set the relative Tab stop position from the left margin of the text, measured in drawing units.
   3. If you selected to use the Decimal tab stop, set a Decimal tab style: Period, Comma, or Space.
   4. Click Add.

      The tab stop appears in the list of tabs.

   5. Repeat steps a to d as needed.
4. Click OK.

To delete tab stops:

1. When editing Notes, place the pointer in the paragraph to format, or select multiple paragraphs.
2. Click Line Spacing  > Paragraph Options.
3. In the dialog box, under Tabs, select a tab list entry.
4. Click Delete.
5. - or -
6. Click Delete All to clear all tab stops.
5. Click OK.

  Use the Note Formatting Ruler to set and clear tab stops. Double-click the ruler to display the Paragraph Options dialog box.

Related Commands

Note, SmartLeader, Leader

Parent Topic

Working with Text