Use the State Permissions page to assign state permissions for the user. You can also use the workflow editor to assign these permissions.
To access this page:
- Display the user's Properties dialog box.
- In the left pane, click State Permissions.
In many cases, users cannot manage files unless they have both folder and state permissions set. For example, to check out a file, a user must have check out file permission for both the folder and state the file is in.
| Workflow |
Lets you select the workflow to assign state permissions to. |
Workflow states
|
All available workflow states are listed. Select a state to view the assigned permissions for the user.
|
Permissions
For a file in the selected state, a user can:
Add or rename file
|
Add a file or change the file name.
|
Check out file
|
Check out a file where its latest version is currently in this state.
|
Delete file
|
Delete file versions.
A deleted file is placed in
the Enterprise PDM recycle bin.
|
Destroy
|
Purge deleted files from the
Deleted Items tab in the folder properties.
The user can bypass the Enterprise PDM recycle bin by pressing Shift while
deleting the file.
|
| Edit version free variable data |
Update version free variable value on data cards of files in the selected folder and workflow state.
|
Increment revision of a file
|
Manually increment the revision number assigned to the state.
|
| Move file |
Move files from selected folder. |
Permit or deny group-level access to files
|
Set group permissions.
|
Read file contents
|
See all file versions that have been created in or transitioned into this state.
|
| Restore file from cold storage |
Recover files that have been archived in cold storage. If the cold storage schema specifies files for deletion, the files cannot be restored.
|
Share file to another folder
|
Share file versions that have been in the selected state.
|