Example of Using Cold Storage

This example demonstrates a cold storage schema that keeps the five most recent versions of files in the vault and moves older file versions from the archive to cold storage.

  • A file with 10 versions is stored in the vault.
  • Before the cold storage schema runs, all 10 versions of the file are stored in the file's archive folder on the archive server.
  • After the cold storage runs, older versions are removed from the file archive folder. Versions with a revision number are kept.
  • A new media folder is created, into which the cold-stored versions are moved.
  • The file history shows which versions were moved or deleted by the cold storage schedule.
  • A warning results if a user attempts to retrieve a version of the file that has been moved or deleted.