Undo Check Out Dialog Box

You can cancel a check out without saving changes.

To display the dialog box:

Select the files or folders for which you want to undo check out and click Actions > Undo Check Out.


Some commands accessed from the toolbar are also available on the shortcut menu.

Next Warning / Previous Warning Only shown when warnings are present in the Warnings column.

In the file list, changes the focus to the next file with a warning or the previous file with a warning.

Clicking a warning icon expands the hierarchy if it is collapsed and the warning is on a referenced file.

Levels Displays file references for the entire file hierarchy (Show All Levels) or just the top level of the file hierarchy (Top Level Only).

The setting defaults to the most recent setting you used.

You can also expand or collapse the hierarchy using the and controls in the File name column.

Select Files Opens the Select Files dialog box, where you can specify a wildcard pattern to select files.
Open File List Open All opens a list of files in Microsoft Excel.
Open Visible opens a list of visible files in Microsoft Excel.
Save File List Export All exports the list of all files as a comma-separated .txt file.
Export Visible exports the list of visible files as a comma-separated .txt file.

File List

Three types of column set preferences are available based on the assigned administrative permissions: Default Columns, My Columns, and administrator-defined column sets. For more details, see Types of Column Set.

To switch preference, right-click any column header, select Column Sets, and then select your preference.

Select Sort to specify the default and custom columns in tables in ascending, descending, or tree structure order. Column sorting is useful within large datasets. If you sort a column in ascending or descending order, the column is highlighted in green and an arrowhead appears. When you sort a column in a table, SOLIDWORKS PDM removes the file structure hierarchy. Sorting turns off Show Tree Lines and Show Reference Selection Control.
Tree structure sorting is available only on File Name.

Drag a column head to change the position of a column.

Type Displays a thumbnail preview of the file when you hover over the file type icon.
File name

Displays selected files and files referenced by them. For assemblies, the list can include drawings, parts, subassemblies, and SOLIDWORKS Simulation files.

The related drawings can be in the current folder or in a folder elsewhere in the vault. By default, SOLIDWORKS PDM checks the entire vault for related drawings. The scope of the search depends on administrative settings.

Displays a warning, if any, as a result of check-in validation.

The error Cyclic reference prevents checking a file in. Warnings such as File not Found, Outside of the vault, or The file is not rebuilt can block a check in if your administrator has configured blocking for warnings.

You can click the warning The file is not rebuilt to display a list of references that require a rebuild.
To quickly locate files with warnings or errors, use the Next Warning and Previous Warning or Ctrl + up arrow or down arrow on the numeric keypad.
Keep checked out Not Applicable.
Undo check out Lets you select files to undo check outs.
Remove local copy Removes file from local disk after canceling check out.
Local ver. The first number is the local (cached) version, or a hyphen (-) if locally modified. The second number is the latest version in the vault. For example, 4/6 means version 4 of 6.
New ver. File version to be assigned if you were to check in.
Checked out by User who has the file checked out, or blank if not checked out.

If you hover over a user name, a pop-up window displays user information such as login status, number of files checked out, and a link to email the user.

Checked out in Computer and local folder where the file is checked out, or blank if not checked out.
Referenced as

Specifies how a parent file references a child file: full path, relative path, or file name only. SOLIDWORKS PDM looks for references without full path names in the location specified for the parent.

References reported as outside the vault are not added to the vault when you check in the parent file. Place the referenced file in the same folder as the parent file or place it in a vault folder and update the parent file to refer to the referenced file using a fixed path.
Found in Vault folder containing the file.
State Workflow state of the file, for example, Submit for Approval or No Approval Required.
Comment Not Applicable.

Total to Undo Check Out

Displays the number and type of files you have selected for undoing check out.

Shortcut Menu Options

Right-click in the file list to access these menu options:

Columns Lists column heads so you can display or hide columns.

The displayed columns are indicated by a check mark.

Click More to open the Choose Columns dialog box, where you can add up to 10 additional columns by selecting SOLIDWORKS PDM variables on which to base column heads.

Show Reference Selection Controls For files with references (such as assemblies with parts), turns on a second check box to the right of parent files.

Use the left check box to select or clear only the parent file.

Use the right check box to select or clear the parent file and all of its references.

If all check boxes are not in the same state, the added check box displays .

Select All Selects all files, so that you can check or clear the Undo check out or Remove local copy columns.
Select Files Displays a dialog box where you can specify wildcards to select a group of files. You can then use a single keystroke to check or clear the files in the Undo Check out or Remove local copy columns.
Show Tree Lines Adds tree lines to the File Name column.
Change Thumbnail Preview Size Changes the size of thumbnail previews as Small, Medium, or Large. By default, Medium is selected.
When you select the size in one table, SOLIDWORKS PDM sets the same size in applicable tables and on tabs. The thumbnail previews for non-SOLIDWORKS files may not be clear when you select Medium or Large.
Keep All Files Checked Out

Not Applicable.

Undo Checked Out on All Files Selects all files in the Undo Checked Out column.
Remove All Local Copies Selects all files in the Remove Local Copy column.