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Visibility of Private State Files

To make it easier to coordinate file names and project work, administrators can give users and groups permission to see files that are in the private state. These are files that other users have added to the vault, but have not yet checked in.

In earlier releases, only administrators could see these files. Making private state files visible to selected users helps to prevent problems like duplicate designs and redundant part numbers. The details of the file appear in italics in the Windows Explorer file view and search results. Users cannot perform any actions on private state files.

For a file in the private state:

  • In file view or search results:
    • The Checked Out By column displays the file owner
    • The Version Number column displays which represents a file that is not in the vault
  • The Data card, Bill of Materials, Contains, and Where Used tabs display the message,

  • The Version tab displays:

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