Incrementing Revisions
When a file has reached a certain state, you can assign a revision number
to the latest version. For example, when an assembly is approved for manufacturing,
you can give it a revision number to identify the approved version. Each
new revision gets a new, incremented revision number that is assigned
either automatically during a state transition or manually by you.
Incrementing Revisions Automatically
A revision is incremented automatically when a file passes a certain
state transition as defined by the administrator.
Incrementing Revisions Manually
You can manually increment the revision number if these conditions are
met:
The file is not checked out.
You have permission to increment revisions in
Rights Assignment.
You are assigned rights
to increment revisions in the current state under State
Rights in the workflow.
A revision scheme
has been defined for the current state of the file.
To increment revision number manually:
Right-click the file and select Increment
Revision.
A dialog box appears with information about
the files and its referenced files.
Verify that the revision number can be incremented:
If OK
is not displayed in Results, a
message explains the problem (lack of access rights, for example).
To change the options
of the Increment Revision dialog
box, right-click in the dialog box and select options.
Click OK
to increment the revision.
To check the newly-assigned revision number of the file:
Right-click the file in the Explorer and
do one of the following:
Select History.
The dialog box lists the new revision number with details.
Hover over Get
Version to display all assigned revision numbers, which appear
first on the list. You can also display all versions if Show
versions is selected in Rights
Assignment, which gives you rights to view versions.