User Properties - Administrative Permissions

You can use the Administrative Permissions page to set the permissions that control the administrative tasks the user can perform.

To access this page:

  1. Display the user's Properties dialog box.
  2. In the left pane, click Administrative Permissions.

Permission Indicators

How the permission for a user display depends on whether the permission is specific to the user or inherited based on group membership. The possibilities are:

Permission is not set for this user.
Permission is set specifically for this user.
When multiple users or items are selected, indicates that the permission is set for one or more, but not all.
Permission is inherited based on this user's membership in a group.
In most selection lists in the user's Properties dialog box, you can select multiple objects at the same time and activate them with one action.

Administrative Permissions

Usually, only an administrative user has all the permissions available on the Administrative Permissions page. The asterisks * in the table represent the permissions that are normally set for nonadministrative users.

Permission Description
Can accept tasks to execute on a host (SOLIDWORKS PDM Professional only) Access to task host configuration from the menu displayed from the SOLIDWORKS PDM icon in the system tray.
Can administrate add-ins (SOLIDWORKS PDM Professional only) Add or modify custom API add-ins.
Can administrate templates (SOLIDWORKS PDM Professional only) Add or modify templates.
Can administrate users Manage users and groups and their access rights.
Can purge history Delete the change history of available administrative tools.
Can set labels * (SOLIDWORKS PDM Professional only) Add labels on files or folders.
Can delete labels *(SOLIDWORKS PDM Professional only) Deletes labels on files or folders.
A user cannot edit other user's labels.
Can undo check out files checked out by other users

Allow users to undo check out or check in the files that are checked out by another user.
Can update card lists(SOLIDWORKS PDM Professional only) Add or modify central card-lists.
Can update cold storage Add or modify cold storage schemes.
Can update columns Add or modify Explorer, search, and BOM columns.
Can update document categories (SOLIDWORKS PDM Professional only) Add or modify categories.
Can update ERP Import/Export settings (SOLIDWORKS PDM Professional only) Add or modify the Data Import/Export rules.
Can update history comments Edit your own history comments.
Can update indexing settings (SOLIDWORKS PDM Professional only) Modify the index server settings for full text content search.
Can update item settings (SOLIDWORKS PDM Professional only) Modify the item number settings.
Can update license keys Add new license key for the vault.
Can update mail configuration (SOLIDWORKS PDM Professional only) Configure the message system settings.
Can update report queries (SOLIDWORKS PDM Professional only) Add and modify reports used in the report generator.
Can update revision numbers Add and modify revision numbers and components.
Can update search favorites (SOLIDWORKS PDM Professional only) Save and modify search favorites in the search tool.
Can update search forms Add and modify search cards with the card editor.
Can update serial numbers (SOLIDWORKS PDM Professional only) Add and modify serial numbers.
Can update task settings (SOLIDWORKS PDM Professional only) Add and modify tasks.
Can update template forms (SOLIDWORKS PDM Professional only) Add and modify template cards with the card editor.
Can update Toolbox settings Configure SOLIDWORKS PDM to manage the SOLIDWORKS Toolbox library.
Can update variables Add and modify variables used in data cards and forms.
Can update replication settings (SOLIDWORKS PDM Professional only) Modify the replication settings and schedule.
Can update workflows Add and modify workflows.
Can view and modify My Columns in File Details Add and remove columns directly in the Contains and Where Used tabs.
Can view and modify My Columns in File Operations Add and remove columns directly in the Change State, Check In, Check Out, Get, and Undo Check Out dialog boxes.
File vault management Modify vault properties and trigger vault deletion.
May see Administration tool See the link to the Administration tool in the Tools menu.
Must enter state change comments * Must enter a comment in the Change State dialog box to perform the state change on a file irrespective of the transition.
Must enter version comments * Must enter a comment in the Check In dialog box to proceed with checking in selected files irrespective of the workflow state.
Password protected e-mail * Must enter a password when sending a manual notification to a colleague.
Refuse login The user is still available in the vault but cannot log in.