Get Dialog Box

You can retrieve the latest or specified version of an item.

To display the Get dialog box:

Right-click multiple items or a single item with child items and select Get Latest Version or Get Version.

Toolbar Buttons

Some commands accessed from toolbar buttons are also available on the shortcut menu.

Levels Displays file references for the entire file or item hierarchy (Show All Levels) or just the top level of the file or item hierarchy (Top Level Only).

The setting defaults to the most recent setting you used.

Select Files Opens the Select Files dialog box, where you can specify a wildcard pattern to select items.
Open File List Open All opens a list of files in Microsoft Excel.
Open Visible opens a list of visible files in Microsoft Excel.
Save File List Export All exports the list of all files as a comma-separated .txt file.
Export Visible exports the list of visible files as a comma-separated .txt file.
Version of references
Select the versions of referenced files (if any) to use. Click one:
  • Referenced version
  • Latest version
Show or hide files

Toggles the display of file links.

Files to get

The list contains the candidate items and files to retrieve.

To change the columns that are displayed, right-click any column heading and select columns to display them or clear columns to hide them. You can add up to 10 columns based on SOLIDWORKS PDM variables by clicking More and choosing variables from the Choose Columns dialog box.

You can sort the default and custom columns in tables in ascending, descending, or default order by clicking column headers. Column sorting is useful within large datasets. If you sort a column in ascending or descending order, the column is highlighted in green and an arrowhead appears. When you sort a column in a table, SOLIDWORKS PDM removes the file structure hierarchy. Sorting turns off Show Tree Lines and Show Reference Selection Control.

File name

Displays item ID or file name.

Expected operation result:
info Additional status information.
warning Warning conditions exist. Your administrator can configure which warnings block operations.
error Operation is blocked.
To quickly locate files with warnings or errors, click Ctrl + the up-arrow or down-arrow on the numeric keypad.

Select items and files you want to retrieve.

Local ver.

The first number is the local (cached) version, or a hyphen (-) if locally modified. The second number is the latest version in the vault. For example, 4/6 means version 4 of 6. The text is bold if the operation will change your local version.


Version you are retrieving.

Checked out by

Shows users who have items or files checked out. If you have an item checked out and retrieve an older version, you are prompted to confirm the operation. You can then edit the item and check it in to create a new version.

If you hover over a user name, a pop-up window displays user information such as log in status, number of files checked out, and a link to email the user.

Checked out in

Computer and local folder where the item or file is checked out.

Found in

Vault folder containing the item or file.


Workflow state of the item or file, such as Under Editing or Waiting for approval.

Shortcut Menu Options

Right-click in the file list to access these menu options:

Columns Lets you add or remove columns.

Currently displayed columns are indicated by a check mark.

Click More to open the Choose Columns dialog box, where you can add up to 10 additional columns by selecting SOLIDWORKS PDM variables on which to base column heads.

Select All Selects all files, so that you can check or clear the Get column.
Select Files Displays a dialog box where you can specify wildcards to select a group of files. You can then use a single keystroke to check or clear the files in the Get column.
Show Tree Lines Adds tree lines to the File name column.
Change Thumbnail Preview Size Changes the size of thumbnail previews as Small, Medium, or Large. By default, Medium is selected.
When you select the size in one table, SOLIDWORKS PDM sets the same size in applicable tables and on tabs. The thumbnail previews for non-SOLIDWORKS files may not be clear when you select Medium or Large.
Get All Files Selects all files in the Get column.