Archive Workflow States (2023 SP2)

You can archive a workflow state that is not connected to any transition. This lets you see a workflow without any obsolete states in the view. Administrators can view archived states and unarchive them.

You cannot archive states that are connected to other states.
On the Workflow toolbar, click to display the Workflow State Archive pane. In this pane, you can view all the archived states. You can also sort the list alphabetically.
To archive a workflow state:
  • Right-click the state and select Archive.
  • Drag the state to the Workflow State Archive pane.
To unarchive a workflow state:
  • In the Workflow State Archive pane, right-click the state and select Unarchive.
  • Drag the state from the Workflow State Archive pane to the workflow.